About Aeroates:

At Aeroates, we are more than just a service provider; we are trailblazers in aviation solutions. Our commitment to excellence, innovation, and customer-centricity drives everything we do. Joining Aeroates means being part of a forward-thinking organization reshaping aviation operations across Europe.

The Opportunity:

As an HR Specialist at Aeroates, you will play a pivotal role in ensuring our HR and administrative operations run smoothly and effectively. Your expertise in contract management, payroll administration, compliance, and relationship-building will drive our mission to deliver exceptional HR solutions to our aviation industry clients. You will act as a strategic partner, guiding both employees and clients with professionalism and precision.

Key Responsibilities

1. Onboarding and Contract Management

o Prepare, review, and manage employee and subcontractor documentation, including contracts, job forms, and legal compliance materials.

o Ensure all documents meet regulatory and organizational standards.

2. Payroll Administration

o Oversee payroll processes, ensuring accuracy and compliance with local regulations.

o Liaise with client’s teams and government entities to manage payroll-related reporting and queries.

o Address payroll discrepancies promptly and professionally.

3. Client and Subcontractor Relations

o Serve as the primary point of contact for contract- and payroll-related discussions with clients and employees.

o Maintain effective communication, ensuring timely responses and resolution of inquiries.

4. Compliance and Advisory

o Ensure adherence to Maltese employment laws, payroll, and tax regulations.

o Act as a trusted advisor, addressing client and employee needs with thoughtful, data-driven solutions.

o Liaise with government entities on employment and tax-related matters.

5. Accounts and Administrative Support

o Assist in account reconciliation and maintaining records of financial transactions as needed.

o Support administrative tasks, including invoice preparation, document filing, and correspondence.

6. Strategic Problem Solving

o Identify and address HR challenges, proposing effective and sustainable solutions.

o Collaborate with local and international teams to enhance operational efficiencies.

7. Record Maintenance and Reporting

o Maintain accurate and up-to-date records for all HR processes.

o Prepare and present reports as required by management.

8. Relationship Building

o Build and sustain strong, professional relationships with employees and clients to foster mutual trust and collaboration.

9. Ad Hoc Support

o Assist with special projects and perform additional tasks as directed by management.