Aeroates Ltd.

Aeroates delivers expert HR and compliance solutions tailored for the aviation sector. Our goal is to become your trusted HR partner. We specialize in: HR Outsourcing Payroll management Compliance and Background checks Consultancy

Aeroates Ltd is recruiting on behalf of its client for a Safety and Compliance Officer. Our client operates across several aviation approvals in Malta: a business aviation Air Operator Certificate (AOC) issued by the Civil Aviation Directorate (CAD), a ground handling licence, and a Part-145 maintenance organisation approval currently being established. The client manages fleet of five business jets and support operations through international line stations.&nbsp;
Key Duties and Responsibilities
<ul>
<li>Draft, review and maintain the Safety Management Manual (SMM) and Compliance Monitoring Manual (CMM), keeping them current with regulation and operational reality.</li>
<li>Coordinate safety and compliance activity across the group's aviation approvals (FBO, AOC and the emerging Part-145) and international line stations, working with subcontracted and in-house support staff.</li>
<li>Support the nominated persons across departments with documentation structure, procedure writing and compliance — helping ensure consistency across the manual suite.</li>
<li>Assist the Compliance Monitoring Programme: audit scheduling, tracking findings and corrective actions, and supporting close-out.</li>
<li>Support the Safety Management System: occurrence and hazard reporting administration, risk assessment records and Safety Review Board material.</li>
<li>Review, strengthen and take ownership of the Flight Data Monitoring (FDM) programme and develop safety trend monitoring — building the structure to capture, analyse and act on operational data, and feeding the findings into the SMS.</li>
<li>Help prepare documentation for CAD audits, approvals and amendments.</li>
<li>Track relevant EASA and Malta CAD regulatory changes and flag their impact on procedures.</li>
</ul>
<h4 style="margin-top: 24px;" class="heading requirements">Requirements</h4><ul class="jobDescList requirements"><li>Background in aviation safety, quality, compliance or operations — ideally with an AOC, CAMO, Part-145 or ATO.</li><li>Working knowledge of the EASA framework (Part-ORO and Part-CAT and/or Part-NCC).</li><li>Proven ability and genuine enthusiasm for developing, writing, and structuring aviation manuals, procedures, and technical documentation.</li><li>A pragmatic and commercially aware approach, with the ability to balance safety and compliance requirements with operational and business objectives, while working efficiently within a lean, group-supported environment.</li><li>Eligibility to work in Malta and in the EU.</li></ul><h4 style="margin-top: 24px;" class="heading education">Education and Experience</h4><ul class="jobDescList education"><li>Exposure to ground handling/FBO and/or Part-145 maintenance environments, and to managing FDM programmes.</li><li>Familiarity with Malta CAD processes.</li></ul><h4 style="margin-top: 24px;" class="heading benefits">Benefits</h4><ul class="jobDescList benefits"><li>A full-time, permanent role with a broad remit.</li><li>Competitive gross salary commensurate with experience.</li><li>Genuine opportunity to take on increased responsibility and progress within the organisation as you demonstrate your capabilities and performance.</li></ul>

Aeroates Ltd is recruiting on behalf of its client for a Safety and Compliance Officer. Our client operates across several aviation approvals in Malta: a business aviation Air Operator Certificate...

Safety & Compliance Officer

Aeroates Ltd. is recruiting on behalf of its client for a reliable, detail-oriented and well-organised Accounts &amp; Administration Executive to support the organisation's day-to-day accounting and administrative operations.
Working closely with Executive management and the organisation's auditor, the successful candidate will assist in maintaining accurate financial records, running reports from the accounting system, and carrying out a range of general administrative duties. This is a hands-on, varied role suited to someone with a solid foundation in accounts and strong administration skills.
Key Responsibilities
&nbsp;•	Maintain accurate and up-to-date bookkeeping records, ensuring all transactions are recorded correctly.
•	Perform day-to-day accounting tasks including general ledger entries, bank reconciliations, and supplier statement reconciliations.
•	Assist the auditor in compiling management accounts packs for submission to the CEO and Executive management.
•	Assist the CEO with ad hoc financial queries, pulling relevant information from the accounting system as required.
•	Maintain organised and up-to-date financial records, both physical and digital, ensuring documents are filed accurately and are easily retrievable.
•	Support the coordination of finance-related meetings and assist in preparing agendas and supporting documentation.
•	Provide general administrative support to the finance function and assist with ad hoc tasks as required.
•	Assist with the preparation and submission of VAT returns and other statutory filings as directed.
•	Help maintain compliance with accounting policies, financial regulations, and internal controls.
•	Liaise with external auditors, banks, and other stakeholders under the direction of Executive management.
•	Contribute to a positive and efficient working environment by supporting colleagues across the organisation.
<h4 style="margin-top: 24px;" class="heading education">Education and Experience</h4><ul class="jobDescList education"><li>Minimum of A-level qualification in Accounts, Business, or a related subject.</li><li>An AAT qualification, bookkeeping diploma, part-qualified ACCA status, or similar vocational accounting qualification would be considered as advantage.</li><li>A diploma or degree in Business Administration, Finance, or a related field would be considered an advantage.</li><li>At least 2 years' experience in a similar accounting or bookkeeping role.</li><li>Familiarity with accounting software (e.g. Xero, Sage, or Shireburn) and experience running standard reports.</li><li>Knowledge of local VAT regulations is an asset.</li><li>Some experience in an administrative or office support role would be an advantage.</li></ul>

Aeroates Ltd. is recruiting on behalf of its client for a reliable, detail-oriented and well-organised Accounts &amp; Administration Executive to support the organisation's day-to-day accounting and...

Accounts & Administrative Executive

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Advance Your Aviation Career with Aeroates!
At Aeroates, we connect talented aviation professionals with leading global employers across the industry. Whether you're just starting out or looking to...

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Safety & Compliance Officer

Accounts & Administrative Executive

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