Aeroates Ltd.

At Aeroates, we are more than just a service provider; we are trailblazers in aviation solutions. Our commitment to excellence, innovation, and customer-centricity drives everything we do. Joining Aeroates means being part of a forward-thinking organization reshaping aviation operations across Europe.

Key Responsibilities
<ul>
<li>Manage and process end-to-end payroll accurately and on time, including salary calculations, allowances, deductions, severance, and adjustments.</li>
<li>Ensure correct processing and submission of statutory payments, including NI, PAYE, and government bonuses.</li>
<li>Maintain payroll records and ensure compliance with employment and statutory requirements.</li>
<li>Oversee accounts payable and receivable, including supplier payments, client invoicing, and payment follow-ups.</li>
<li>Post and process invoices, journal entries, and perform bank reconciliations to ensure accurate financial reporting.</li>
<li>Prepare and submit VAT returns while maintaining accurate and up-to-date financial records and documentation.</li>
<li>Support clients and internal teams on payroll, billing, and administrative matters, acting as a key point of contact when required.</li>
<li>Coordinate onboarding and offboarding processes for clients from an administrative perspective.</li>
<li>Assist with financial reporting, expense reviews, reconciliations, and other accounting tasks as assigned.</li>
<li>Maintain effective communication with clients, suppliers, consultants, and internal teams to ensure smooth operations and resolve discrepancies efficiently.</li>
<li>Support operational process improvements, vendor coordination, and compliance with legal and financial regulations.</li>
<li>Provide general administrative and operational support to the department manager and day-to-day office operations.</li>
</ul>

Key Competencies
<ul>
<li>Strong communication and interpersonal skills</li>
<li>Organised and detail-oriented</li>
<li>Proactive with a positive, can-do attitude&nbsp;</li>
<li>Ability to maintain confidentiality, integrity &amp; discretion</li>
<li>Teamwork and collaboration</li>
<li>Ability to manage payroll and administrative queries effectively</li>
<li>Adaptable and flexible in a dynamic environment</li>
</ul>

<h4 style="margin-top: 24px;" class="heading requirements">Requirements</h4><ul class="jobDescList requirements"><li>Minimum Level 5 qualification or equivalent in Business, Accounts, Payroll or related field.</li><li>At least two years experience in a similar role (experience in Malta is an asset).</li><li>Solid understanding of basic accounting and financial reporting principles.</li><li>Proficient in MS Office.</li><li>Strong attention to detail.</li><li>Ability to meet deadlines.</li><li>Strong written and verbal communication skills.</li><li>Excellent organizational skills.</li></ul><h4 style="margin-top: 24px;" class="heading benefits">Benefits</h4><ul class="jobDescList benefits"><li>Flexible work environment</li><li>Growth opportunities</li><li>Collaborative culture</li></ul>

Key Responsibilities

Manage and process end-to-end payroll accurately and on time, including salary calculations, allowances, deductions, severance, and adjustments.
Ensure correct processing and...

Accounts & Payroll Executive

Aeroates Ltd is recruiting on behalf of its client for an experienced aviation professional to fill the position of Deputy Head of Safety &amp; Compliance.
The role will support the Head of Safety &amp; Compliance in ensuring continued regulatory compliance within an EASA-regulated and IOSA environment. The ideal candidate should be capable of immediate operational deployment and able to integrate into the role with minimal onboarding.
Key Duties &amp; Responsibilities
<ul>
<li>Support the Head of Safety &amp; Compliance in maintaining the Compliance Monitoring Programme in accordance with EU Regulation 965/2012 (Air OPS), EU Regulation 1321/2014 (Part-CAMO / Part-145) and IOSA Standards.</li>
<li>Plan, coordinate and conduct internal and external compliance audits across operational departments.</li>
<li>&nbsp;Develop and maintain audit plans and audit checklists.</li>
<li>Monitor and ensure timely closure of audit findings and corrective actions.</li>
<li>Oversee compliance of contracted and subcontracted organisations.</li>
<li>Liaise with the Competent Authority during regulatory surveillance activities.</li>
<li>Monitor regulatory changes and ensure appropriate internal dissemination.</li>
<li>Support operational risk oversight and Safety Management System activities.</li>
<li>Assist in safety data monitoring, occurrence reporting oversight, and trend analysis.</li>
<li>Maintain compliance and safety documentation and support governance meetings (SRB/MRB).</li>
</ul>
Qualifications &amp; Experience
<ul>
<li>Proven experience in Compliance Monitoring or Safety role within an EASA AOC environment.</li>
<li>Strong working knowledge of EU Regulation 965/2012 and EU Regulation 1321/2014.</li>
<li>Working knowledge of Occurrence Reporting requirements.</li>
<li>Working knowledge of IOSA Standards (Preferred)</li>
<li>Demonstrated audit experience and management of corrective actions.</li>
<li>Experience with Flight Operations audits will be considered an asset.</li>
<li>Experience liaising with aviation authorities.</li>
<li>Solid understanding of Safety Management Systems and risk assessment principles.</li>
<li>Fluent in English (written and spoken).</li>
<li>Proficient in MS Office applications.</li>
<li>Strong analytical, reporting, and organisational skills.</li>
<li>High level of integrity and professional judgement.</li>
</ul>
<h4 style="margin-top: 24px;" class="heading benefits">Benefits</h4><ul class="jobDescList benefits"><li>A dynamic and supportive work environment.</li><li>Opportunities for professional growth and development.</li><li>Flexible working hours.</li><li>Health insurance coverage</li></ul>

Aeroates Ltd is recruiting on behalf of its client for an experienced aviation professional to fill the position of Deputy Head of Safety &amp; Compliance.
The role will support the Head of Safety...

Deputy Head of Safety & Compliance

Advance Your Aviation Career with Aeroates!
At Aeroates, we connect talented aviation professionals with leading global employers across the industry. Whether you're just starting out or looking to take the next step in your career, we’re here to help you find your perfect fit.
Pilot Opportunities
We support pilots at every stage of their career — from type-rated professionals and First Officers to Captains and Flight Instructors. Our network spans commercial passenger airlines, cargo freight operators, and helicopter services, offering a wide range of exciting flying opportunities.
Cabin Crew Recruitment
Our deep connections within the aviation industry enable us to specialise in the search, recruitment, and placement of cabin crew worldwide. Let us help you find your next role in the sky.
Engineering &amp; Aviation Professionals
We work closely with MROs, airlines, and ground service providers to recruit B1/B2 engineers, technicians, mechanics, and other skilled professionals in aircraft maintenance. We also offer roles in flight operations, airfield operations, administration, and business development.
Aviation Administration &amp; Support Roles
We actively recruit for administrative and support roles vital to the smooth running of aviation businesses. These include opportunities in HR, finance, logistics, compliance, customer service, and executive support—both on the ground and behind the scenes in the aviation ecosystem.
Join Our Talent Network
Register your details with us to be added to our candidate database. Once your information is in our system, we’ll scan your profile and match you with the most suitable opportunities across our network of aviation clients.
* I hereby consent to the processing of my personal data for the selected purposes as per GDPR policy of the company, and agree that Aeroates may collect, store, process and use the personal data I have provided. Data will be retained for a period of 12 months.
https://aeroates.com/gdpr-policy/
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Advance Your Aviation Career with Aeroates!
At Aeroates, we connect talented aviation professionals with leading global employers across the industry. Whether you're just starting out or looking to...

Aeroates

Delivering aviation workforce solutions

Job Opportunities

Accounts & Payroll Executive

Deputy Head of Safety & Compliance

REGISTER YOUR INTEREST

Aeroates

Delivering aviation workforce solutions

Job Opportunities

Accounts & Payroll Executive

Deputy Head of Safety & Compliance

REGISTER YOUR INTEREST

Delivering aviation workforce solutions